July 11, 2017

The regular monthly meeting of the Grass Lake Charter Township Board was called to order on Tuesday, July 11, 2017 at 6:30 p.m. at the Township Hall by Supervisor Stormont.

Board Members Present by Roll Call:  Bray, Lester, Loveland, Zenz, Stormont, Lesinski and Brennan.

Also Present:  Fire Chief Jones, Officer Rick DeLand and Assessor DeBoe.

Pledge to Flag recited.

Agenda Additions/Approval:  Bray wanted Old Business a-Cedar Knoll Listing to be a closed session after new business of Fire Department. Lesinski moved to approve the agenda with addition. Supported by Bray. Motion carried.

Public Comment:  D DeBoe on behalf of Joe DeBoe wanted to thank the board for all the support for this year’s Traffic Jam-in, preliminary numbers show a gross of 40% more than 2016.

Minutes: Bray made a motion to approve the June 13, 2017 Regular Board Meeting, June 27, 2017 Work Session and June 27, 2017 Special Meeting Minutes. Supported by Brennan.  Motion carried.

Presentation of Bills:  Brennan made motion to pay General Fund Bills in the amount of $ 55,487.13 and Fire Fund Bills in the amount of $ 10,684.18.  Supported by Bray.  Roll Call Vote:  Yeas – All. Motion Carried.

Treasurer’s Report:  Bray made motion to accept and file Treasurer’s Report as presented by Loveland. Supported by Lesinki.  Motion carried.  

County Sheriff Report:  Report for May was filed as presented by Officer DeLand.

Assessor Report:  Report filed as presented by Assessor DeBoe.

Zoning Administrator Report:  report filed as prepared by Lammers. 

Planning Commission Report:  Lesinski reported no meeting in June and not sure about July. 

Chief Building Official Report:  accepted and filed as printed.

Whistlestop Park Report:  no report.

Recreation Board Report:  List of completed items and items still to complete was presented.  GLSYL spreadsheet of funds.

Correspondence:  Medical Marijuana, Par Plan letter explaining dividend distribution.

Old Business: a) – Cedar Knoll Listing – moved to after Fire Reports b) – Sandhill Estates – sewer & water plan – After much discussion, Loveland made motion to move forward with getting the permits and working with Jack Ripstra to start the water main construction project to Sandhill Estates Phase 3, funding can come from the current balance in the water fund. Supported by Bray.  At this time Lester asked to abstain from voting on issue, due to his Company owing the remaining lots.  Lesinski made motion to allow Lester to abstain from voting, supported by Zenz.  Motion Carried. Roll Call Vote from first motion – Yeas – Bray, Loveland, Zenz, Stormont, Lesinski & Brennan. Abstain – Lester. c) – RFP – Basketball Project update – Corrections to bid package are being made: add rebar, state thickness of pad and remove request for sidewalks.  d) -  Buildings & Grounds Maintenance Personnel – Stormont has spoken to Patrick Morris and he is interested in doing maintenance around the park and buildings.  Bray made a motion to hire Morris for $13.75 per hour subject to a completed application turned into the clerk.  Supported by Lesinski.  Roll Call Vote – Yeas – Bray, Lester, Zenz, Stormont, Lesinski & Brennan.  Nays – Loveland. e) – Whistlestop Park Agreement – update – Stormont passed out the current agreement with some modifications, board will look over and finalize at work session.

New Business: a)Gator Bed Liner – bid – Lesinski is going to look into a government discount at Napoleon Lawn-n-Leisure.  Two quotes were received – Spray in Rhino Liner & John Deere.  Brennan made motion to purchase the hard plastic liner from John Deere (Napoleon Lawn-n-Leisure) for $340.00 or less.  Supported by Bray. Roll Call Vote – Yeas All. b)Mel Parker Resolution (abandoned road) – Jackson County Board of Commissioners passed a resolution abandoning a parcel of land between lots 23 & 24 in Ed List Subdivision. The Township passed a resolution offered by Bray and Supported by Zenz to vacate the same as it was determined that the public roadway serves no useful purpose. Roll Call Vote – Yeas All. Motion Carried. c) – Kalmbach Road Cemetery – Stormont still waiting to hear from Township Attorney for language needed for an agreement, once complete should record something on the parcel with Register of Deeds so it will follow with property if ever sold. d) – Solar Farm Ordinance - issue – Some questions about this has come up and currently is not permitted in the current zoning.  Lammers and Hinkle are working on this and are attending a meeting in Spring Arbor Township about the issue. e) – Diabetes Prevention Program – keep in the morning as it currently is.  f) – Patrick Morris – parks employee – covered under Old Business D.  

Fire Department Report:  June report accepted as prepared by Chief Jones. 

Old Business:  nothing.

New Business: Application was received from Pierce Shivley, he has all paperwork turned into Chief Jones and has all his training. Jones has gear that will fit him so no new purchase will be necessary. Motion by Bray to hire Pierce Shivley as a member of the Fire Department. Supported by Zenz. Motion Carried.   

Motion by Lesinski for the board to go into closed session at 7:30 pm to discuss the Cedar Knoll Listing.  Supported by Bray.  Motion Carried.  

Motion by Lesinski to reopen regular board meeting at 7:55 pm.  Supported by Loveland. Motion Carried. 

Motion by Lesinski to counter offer on Cedar Knoll Listing @ $160,000.00 plus closing costs and any other related real estate fees to be paid by the buyer.  Supported by Bray.  Roll Call Vote – Yeas All. 

Public Comment: None

Adjournment:  Motion by Lesinski to adjourn the meeting at 8:00 pm, supported by Bray.  Motion carried.

Respectfully Submitted, Catherine Zenz, Township Clerk


June 27, 2017

 Board Members Present: Stormont, Lester, Brennan, Zenz, Bray and Lesinski.  Absent: Loveland


Also Present: Assessor DeBoe and Zoning Administrator Lammers, Deputy Treasurer Loveland arrived at 8:10, Tammy Clausson.


Meeting called to order by Supervisor Stormont at 8:00 am.


Assessor – DeBoe let the board know that a resident was upset with fine that was imposed on him for the late filing of PTA, the board had set this policy and she is being consistent with applying the fee when necessary. She also had an issue with another resident concerning his homestead exemptions.


Kalmbach Road Cemetery – McDougall’s, the Property owners to the south would like to purchase the property because they have already been maintaining the ground.  After checking with the Township Attorney there is so many legalities that the easiest solution would be for them to be caretakers of the cemetery for $1.00 per year.  Stormont is waiting for an agreement drafted from the Attorney. The agreement would be re-visited if McDougall’s were to sell their property.


Site Plan Review Fee language – The language proposed at the June board meeting looks acceptable to all members present. 


RFP – Basketball Courts – the specs that Lester had prepared and presented to the board at the June board meeting looks ok to all present. Bid Notice will go in paper this week and on the Township website.  Bids will be due by 4:00 pm July 24 and opened at July 25 Work Session, Board will consider potential bid’s at August 8, 2017 Board Meeting. 


Jere Hinkle Planning Commission Chairman joined the work session.


Open Air Business Amendment – Much discussion on the amended changes.  Largest concern is the 300 foot set back requirement. The following Revision was made to Chapter 14 6.a: Heavy machinery and other processing equipment operation shall be reviewed with emphasis on the impact on existing sensitive noise receptors on adjacent properties.  A minimum distance of 300 feet shall be provided between processing equipment operations and the locations of identified existing noise receptors. The board feels it is now ready to adopt.


Cedar Knoll Property – General consensus not to renew with Production Realty, the listing expires today. Stormont will contact them and also contact Phil Morgan from Good Earth and see if he would be interested in listing the property.


Sports-n-Trail Personnel job posting – copy of Buildings and Grounds Manager job description had been distributed.  Zenz had questions and comments.  After discussion board feels this needs to be two different positions: Manager and Maintenance.  Patrick Morris was a name given that might be interested in doing the maintenance for a short term fix, Stormont will contact him and the pay would be $13.75 and then contact Paul Lammers and the Village about a long term arrangement.


Treasurer – new hire – Deputy Loveland introduced Tammy Claussen.  Loveland had spoken to all Trustees last week. Due to circumstances and obligations else where both himself and Deputy Loveland are not able to staff the office during all business hours so he wants to hire additional help so the office will be staffed at all times.   Claussen has a business background and would probably be working 16 to 20 hours maximum a week.


Whistlestop Park agreement update – Stormont is updating the current agreement to include the entire property and buildings.


Sand Hill Estates – water extension – 2 quotes have been received from Jack Ripstra – the cost of the extension would not be covered totally under the current rates. Stormont will continue to work with Ripstra and Lester. A possible slight increase in connection fees could be a consideration.


Bed Liner for Gator – Lesinski had received two prices for a bed liner for the Gator, a rhino spray-on and hard plastic directly from John Deere.


Mel Parker Resolution – abandoned road – the road between his currently lot #23 and lot #24 which he has just purchased has been abandoned by the Road Commission, the Township needs to pass a resolution stating we are ok with the abandonment and then follow up with Mr. Parker as to granting him or deeding him the property. Hopefully before the July Board Meeting.


Diabetes Prevention Program – currently the hall is being used on Wednesday mornings, for 2017 fall they would like the schedule to be Wednesday evenings from 5:30 to 6:30.  Zenz feels that they need to fit into the schedule that the Township is open and not obligate office staff to stay late or come back to open the building for them.  Stormont will contact the person to work out a hopeful different time.


Cost Estimate – handicap front door enclosure – Stormont has contacted Chris Payne to give an idea on what can possibly be done to make the north entryway handicap accessible.  Idea of grant from State for Elections or have the Senior Center apply for grant are possibly ways to help pay for the expense.


Motion by Lesinski and supported by Brennan to adjourn at 10:07 am.  Motion Carried.

 Respectfully submitted, Catherine N Zenz, Township Clerk


June 27, 2017

A Special Meeting of the Grass Lake Charter Township Board was called to order on June 27, 2017 at 10:08 am by Supervisor Stormont at the Grass Lake Charter Township Conference Room.

Board Members Present by Roll Call: Stormont, Lester, Brennan, Zenz, Bray, Lesinski. Absent: Loveland.

Also Present: Assessor DeBoe and Deputy Loveland

Professional Service Fees - Motion by Zenz to add Section 1.01 Professional Service Fees to the current Fee Schedule as presented and remove the language in 4.5.3 and 4.5.4 of the fee schedule.  Supported by Lesinski.  Motion Carried.

Basketball Courts Bid - Motion by Stormont to accept the bid specifications for Basketball Courts at the Sports-n-Trails Park and publish Bid Notice in this week’s paper and place complete bid package on Township’s website and have available at the Township Office.  Due date for bids will be July 24, 2017 by 4:00 pm sealed to the clerk’s office.  Bids will be opened on July 25, 2017 work session with consideration of awarding the bid at the August 8, 2017 board meeting. Supported by Bray.  Motion Carried.

Open Air Business Amendment – Motion by Bray to approve the addition in Chapter 2.15 Definitions “O”- Open Air Business  A. – add automobiles, B. - add firewood and C. – add Outdoor; Chapter 5, Section 5.03 – change G to – Open Air Business and re-letter thru M, and amended language in Chapter 14, Section 14.07-AA Open-Air Business – 5, 6.a and 6.c, and add 7 as presented with the modifications to section 6.a that were agreed to in the work session.  Supported by Brennan.  Motion Carrried.

Treasurer’s Office New Hire – Motion by Lesinski to hire Tammy Clausson as clerical assistance in the Treasurer’s Office retroactive to June 21, 2017 @ the entry level pay of $13.75 per hour.  Supported by Bray.  Roll Call Vote:  Yeas – Stormont, Lester, Brennan, Zenz, Bray and Lesinski.  Absent:  Loveland.  Motion Carried.

Motion by Stormont to adjourn special meeting at 10:20 am, supported by Lesinski.  Motion Carried.

Respectfully Submitted, Catherine Zenz, Township Clerk